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Executive Assistant

Executive Assistant

Job ID 
Posted Date 
IVONA Software Sp. z o.o.
Position Category 
Administrative Support
Recruiting Team 

Job Description

“Alexa find me a new job as an Executive Assistant”

You: “Alexa, I’m looking for a job where I can help create products straight out of science fiction.”
Alexa: “I think I have just the thing for you, in Gdansk, here are the details.”

The Alexa team is seeking an exceptional Executive Assistant to help them extend their research and development center in Gdansk, PL.
This position is to support leader of the Alexa Text-to-Speech team, which spans Gdansk, Cambridge and Seattle, and a site leader of the Amazon Development Center Poland as it continues to grow and as we integrate more Amazon teams into the Gdansk campus.
Responsibilities for this position include the ability to play a leadership role with the administrative support team, to think and plan ahead, delegate responsibilities appropriately, and manage time effectively. Other key responsibilities include:
· Provide seamless support to the leadership team to set and support the business direction
· Manage complex calendaring, scheduling and international travel, and expenses
· Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
· Build relationships with Executive Assistants throughout the team and across the company as well as with Finance, HR and Legal partners for the organization
· Anticipate challenges and plan accordingly ahead of need (outside of calendaring i.e. staffing, development, talent pipeline, etc.)
· Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to planning business meetings
· Review and copyedit business documents and presentations with a high level of accuracy
· Manage team space, including moves and reconfigurations

Basic Qualifications

· Microsoft Suite (MS Word and Excel)
· Experience managing multiple calendars.
· Highly motivated, organized individual who is able to work effectively with minimal supervision.
· High level of integrity and discretion.
· Strong organizational and communication skills, team orientated philosophy, and problem solving skills.
· Ability to quickly learn organizational structure and the objectives of the team.
· Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.

Preferred Qualifications

· Experience assisting at the executive level and interacting with senior executives.
· Experience working in an international environment.
· Proficient in Microsoft SharePoint.
· Comfortable handling sensitive, confidential information.
· Bachelor’s degree a plus.

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